Notice is given to the shareholders of Adapteo Plc (“Adapteo”) for the Annual General Meeting to be held on Thursday, 23 April 2020 starting at 1.00 p.m. (EET) at the Symposion meeting facility in Hotel Kämp, Pohjoisesplanadi 29, 00100 Helsinki, Finland.
To ensure compliance with the restrictions imposed by Finnish authorities due to the coronavirus, all shareholders are strongly encouraged to follow the Annual General Meeting through a live webcast and exercise their voting rights by using a centralized proxy representative service. The aim of the precautionary measures is to achieve resolutions from the Annual General Meeting, while securing the health and safety of individual shareholders.
A shareholder who is registered in the shareholders’ register of the company and wishes to participate in the Annual General Meeting, shall preregister for the meeting by giving prior notice of participation no later than on 20 April 2020 at 10.00 a.m. (EET), by which time the registration needs to have been received by the company. Such notice can be given:
In connection with the preregistration, a shareholder shall notify his/her name, personal identification number, address, telephone number and the name of a possible assistant or proxy representative and the personal identification number of such proxy representative. The personal data given to Adapteo is used only in connection with the Annual General Meeting and with the processing of related registrations.
A shareholder may participate in the Annual General Meeting and exercise his/her rights at the meeting by way of proxy representation. The centralized proxy representation service is provided by attorney-at-law at Hannes Snellman Attorneys Ltd, Henrik Hautamäki. Shareholders who wish to participate in the Annual General Meeting through authorising attorney-at-law Henrik Hautamäki as proxy representative are required to preregister to the meeting as instructed in this notice and deliver a proxy to Adapteo by using a designated proxy form available on www.adapteogroup.com by 20 April 2020 at 10.00 a.m. (EET) via e-mail to firstname.lastname@example.org or by mail to Adapteo Plc, AGM, Äyritie 12 B, FI-01510 Vantaa, Finland. Authorising attorney-atlaw Henrik Hautamäki as proxy representative will not accrue any costs for the shareholder (excluding postal fees).
Questions for the Annual General Meeting can be submitted
Shareholders can follow the Annual General Meeting via a live video stream. Shareholders who follow the meeting online are not recorded in attendance and cannot vote or present questions via the video link.
The Nomination Committee comprises the representatives of the three largest shareholders of Adapteo as at 30 September 2019 and, in addition, the Chairman of the Board of Directors. In accordance with the above, the members of Adapteo’s Nomination Committee are:
Fredrik Åtting, nominated by EQT Fund Management S.à r.l.
Dr. Giulia Nobili, Sterling Strategic Value Fund S.A., SICAV-RAIF
Jan Särlvik, Nordea Funds
Peter Nilsson, Chairman of the Board of Directors of Adapteo
Shareholders who wish to submit proposals to the Nomination Committee can do so by e-mail to email@example.com or by ordinary mail to the address Adapteo Plc, Nomination Committee, Attn: Caroline Lind, Box 3293, 103 65 Stockholm, Sweden. Proposals shall be submitted no later than 31 December 2019.
Shareholders who wish to have matters considered should submit a written request to the Board by 30 January 2020 at the latest to ensure that the matter is included in the notice convening the AGM. Requests by mail should be addressed to: Adapteo Plc, Annual General Meeting, Att: Caroline Lind, Äyritie 12 B, FI-01510 Vantaa or by e-mail to: firstname.lastname@example.org